Data entry services, usually provided by companies that also perform form capture and other types of data capture as well as document scanning, can help to reduce this workload and give you back the time you need at what is often a good value cost to you.
This will usually be completed by these companies by hand. A lot of people believe that there is a piece of software out there that can detect handwriting and copy over exactly what it says digitally, but this is not the case, at least not yet. Data capture services are able to gather most commonly used fonts automatically, but very rarely can they detect handwriting, due to there being so many different types of handwriting. Any digital items can usually be completed automatically by specially developed software that is used and sometimes even developed by the companies themselves, however all handwriting will be manually entered usually by experts who have excellent typing skills as well as years of experience.
A number of companies will also outsource this work to other countries such as India which can be a highly efficient and cost saving way of doing the work which can also save you as the client overall, however it is also something of a controversial subject in the field. If you specifically would like your data entry services completed by UK based specialists, make sure to ask about this when placing your order with the company that you choose. Although we find there's nothing wrong with doing the work this way, we understand people's concerns with this for different reasons.
As well as this, ask for a sample of work, or perhaps the company could complete a very small portion of the work for you and send you a sample. This will give you an idea of the quality to expect and is always a good idea. Check their accreditation likewise for the coveted ICO which ensures data protection for your project.
Data entry is a necessary evil, but one that needs to be done for a marketing perspective, as well as an organisational aspect. It pays to outsource this work as it will inevitably get done a lot quicker and give you back more time and less costs.
Steve Wright is marketing manager at Pearl Scan Solutions, a UK based document scanning and document management company that also offer data entry services throughout the UK. Our quick turnaround and efficient work style and staff help to make us one of the better data entry bureaus out there.
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